Restaurant Management: 5 Things You Need to Know

January 29, 2023
Alipio Umiten IV
December 19, 2022
Table of Contents

Restaurant management is a challenging and exciting field that requires strong business skills and a passion for food and customer service. A successful restaurant manager must effectively manage all aspects of the business, from ordering supplies and overseeing food preparation to handling customer complaints and ensuring that the dining experience is enjoyable.

If you’re eager to take the next step in your career or want to learn more about restaurant management, this guide will give you the necessary information. Keep reading.

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Restaurant Management

Restaurant management is the process of running a restaurant, from hiring staff, ordering supplies, managing finances, and marketing. It also includes overseeing day-to-day operations and dealing with customer complaints.

Restaurant managers must be able to handle all aspects of the business, from front of house (FOH) duties like seating guests and taking orders to back of house (BOH) tasks like food preparation and restaurant inventory management.

How to Manage a Restaurant

If you are planning to open a restaurant or already have one, you’ll need to know how to manage it effectively. Here are some tips:

  • Have a clear vision and goals for your restaurant. What kind of restaurant do you want to operate? What type of food do you want to serve? What is your target niche market? What is your unique selling proposition (USP)? Answering these questions will help you make better decisions and focus on your goals.
  • Create a detailed business plan. A restaurant is a significant investment, so you’ll need to write a business plan before you start. This document should outline your concept, menu types, eCommerce marketing strategy, and financial projections. A well-thought-out business plan will make securing funding and getting your restaurant off the ground easier.
  • Build a strong team. Make sure you take the time to hire the right people and then train them properly. This includes teaching them how to use the POS system and reviewing your customer service expectations. The more knowledgeable and skilled your staff is, the better they will be able to do their jobs.
  • Focus on quality. From the food you serve to the service you provide, always strive to deliver the best possible experience to your customers. If you can consistently offer high-quality meals and excellent customer service, you’ll soon develop a loyal following of repeat customers.
  • Promote your restaurant. Get the word out about your business through marketing and advertising. Create a solid online presence by setting up social media accounts and maintaining a website. And don’t forget traditional marketing methods like print ads, flyers, and word-of-mouth.
  • Keep your restaurant clean and organized. First impressions are important, so make sure your restaurant is always clean and presentable. This includes dining, kitchen, restrooms, and other public spaces. Also, ensure that everything has a place and is put back in its place after every shift. This includes all the restaurant equipment, such as utensils, cookware, dishes, glassware, and silverware. A well-organized kitchen is a safe and efficient kitchen.
  • Stay up to date on industry trends. The restaurant industry is constantly changing, so staying abreast of new trends is essential. You can learn about industry trends by reading trade publications, attending conferences, and talking to other restaurateurs. This will help you improve your operations and give your customers something new to look forward to.
  • Communicate clearly. Communication is essential in a restaurant. You must communicate effectively with your staff, customers, wholesale food suppliers, and other stakeholders. Make sure everyone is on the same page, and there are no misunderstandings.
  • Be proactive, not reactive. Don’t wait for things to go wrong to take action. By being proactive and constantly checking in on different aspects of the restaurant, you can avoid potential problems before they even happen.
  • Keep an eye on food costs. One of the most important aspects of running a successful restaurant is keeping an eye on food costs. Make sure you are constantly monitoring your inventory and wastage to ensure that you are not spending more money than you need to on food.
  • Be involved in the day-to-day operations. As the manager of a restaurant, it’s vital that you’ll be involved in the day-to-day operations. This means everything from ensuring the kitchen runs smoothly to checking in on customers to ensure they’re happy with their meal. By being involved in the day-to-day operations, you will be able to manage your restaurant more effectively.
  • Be flexible. Things change all the time in the restaurant business. It’s important that you be flexible and adaptable to change. Whether it’s a change in the menu or the way you do things, being flexible will help you better manage your restaurant.
  • Stay calm under pressure. The restaurant business can be stressful, so staying calm under pressure is important. Take a deep breath and focus on the task when things get busy. You’ll get through it and be better for it in the end.
  • Have fun. Running a restaurant can be much work, but it can also be fun. Don’t forget to enjoy yourself! Make sure you take the time to appreciate your achievements and enjoy the ride.

By following these tips, you can set your restaurant up for success. Remember, the key to managing a successful restaurant is always focusing on quality and delivering a great customer experience.

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How to Manage Restaurant Operation

In any restaurant, there are three key areas of operation: front of the house, back of the house, and management. Each plays a vital role in the success or failure of the business. Here’s a look at how to manage each area effectively:

Front of the House

The front of the house is the customer-facing portion of the restaurant. This includes the host/hostess stand, dining room, bar, and other areas where the customers are. The goal of the FOH staff is to provide an enjoyable dining experience for every guest.

FOH staff must be properly trained in all aspects of customer service. They should know how to greet guests, seat them, take their orders, and provide any other assistance they may need. Additionally, FOH staff should be familiar with the menu and be able to answer any questions guests may have about the dishes.

Back of the House

The back of the house is the non-customer-facing portion of the restaurant. This includes the kitchen, dishwashing area, and other areas where food is prepared or stored. The goal of the BOH staff is to produce high-quality food on time.

BOH staff must be properly trained in food safety and sanitation procedures to achieve this. They should also be familiar with the menu and be able to prepare all of the dishes on it. Additionally, BOH staff should be able to work quickly and efficiently to keep the kitchen running smoothly.


The management team oversees all aspects of the restaurant’s operation. This includes hiring and training staff, ordering supplies, and managing finances. To be successful, managers must be able to communicate with both front-of-house and back-of-house staff effectively. They should also understand the restaurant industry well and be up-to-date on restaurant industry trends and food trends.

You can ensure your business thrives by properly managing all three restaurant areas. By providing excellent customer service, high-quality food, and efficient operations, you’ll create a dining experience for which guests will want to return.

How to Improve Restaurant Management

There is no one-size-fits-all answer to improving restaurant management, as the best way to improve will vary depending on the restaurant’s specific needs. However, some general tips can help most restaurants strengthen their management. Let’s take a look:

  • Delegating tasks is essential in any business, but it’s especially crucial in restaurants. There are so many moving parts to a restaurant that one person can’t keep track of everything. By delegating tasks to different team members, you can ensure that everyone knows what they need to do and when they need to do it.
  • Creating checklists is also a great way to improve restaurant management. A list can help you track all the tasks needed each day, week, or month. This can help you ensure that nothing falls through the cracks and that everything is done.
  • Improving communication is another key way to improve restaurant management. Make sure to have regular meetings with your team so everyone knows what’s happening and can ask questions or give feedback. When everyone is on the same page, it’s easier to get things done and avoid mistakes.

Following these tips can improve restaurant management and make your business run more smoothly.

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Problems In Restaurant Management (and Solutions)

There are several potential problems that restaurant managers must be aware of and prepared to deal with. Here are some of the most common issues that restaurant managers face:

Not Enough Wait Staff

This is a common problem in restaurants, especially during busy periods. Not having enough wait staff can lead to long wait times for customers, as well as frustrated and overworked employees.


Inconsistent Quality

If your restaurant serves inconsistent quality food, it will be hard to build a loyal customer base.


  • Ensure that your food is prepared fresh and to the same high standards.
  • Train your staff properly so that they know how to prepare and cook the food consistently.

Poor Customer Service

If your restaurant has poor customer service, it will be hard to attract and keep customers.


  • Train your staff properly in customer service.
  • Hire friendly, personable staff with a good attitude towards customers.

Unhappy Employees

If your employees are unhappy, it will be reflected in their work. Unhappy employees are likelier to make mistakes, provide poor customer service, and take longer breaks.


  • Ensure that your employees are paid fairly and given good working conditions.
  • Create a positive work environment where employees feel valued and appreciated.

High Turnover

If your restaurant has a high turnover, it’s hard to maintain a consistent level of quality. High turnover can also lead to a lack of continuity, which can be frustrating for customers.


  • Offer incentives to employees who stay with the company for a long time.
  • Offer training and development opportunities so, employees feel like they are progressing in their careers.

Lack of Marketing

If your restaurant is not doing any marketing, it will be hard to attract new customers. Marketing can also help you keep existing customers informed about new menu items, special offers, and events.


  • Hire a marketing company to help you with your marketing efforts.
  • Do free marketing, such as creating a Facebook page or a blog.

Financial Problems

If your restaurant is not making enough money, it could be due to a number of factors, such as high overhead expenses, low customer traffic, or poor sales. If your restaurant is facing financial difficulties, it may be necessary to make some cuts, such as cutting back on the labor cost or marketing expenses.


  • Create a budget and stick to it.
  • Look for ways to increase revenue, such as introducing new menu items or offering discounts.

Location Problems

If your restaurant is in a bad location, it will be hard to attract customers. A wrong location can also lead to high rent costs, affecting your profits.


  • Move to a better location.
  • Make the most of your current location by advertising it more effectively or by offering different types of deliveries such as curbside pick up, pick up delivery, or take-out service.


If other restaurants in your area are similar to yours, it can be hard to stand out from the crowd. To compete effectively, you need to ensure that your restaurant offers something unique that will appeal to customers.


  • Offer unique menu items that are not available at other restaurants.
  • Offer special deals or promotions that will attract customers.

Poor Reviews

If your restaurant has poor reviews online, it will be hard to attract new customers. Online reviews can also lead existing customers to go to different restaurants.


  • Ensure that your food and service are of high quality.
  • Respond quickly and professionally to negative reviews.

If you are having problems with your restaurant, there are several solutions that you can try. By taking action to address these problems, you can improve your business and attract more customers.

Frequently Asked Questions About Restaurant Management

What Is a Restaurant Management System?

A restaurant management system (RMS) is a software application that helps restaurants streamline their operations, including inventory tracking, managing orders, and monitoring customers. An RMS can also help with online ordering, omni channel order management system, reservation, and restaurant POS integration.

Is Managing a Restaurant Hard?

Yes, managing a restaurant can be challenging. Many moving parts and pieces have to come together to create a successful dining experience. From the food and drink menu to the décor and ambiance, every element must be carefully planned and executed for the restaurant to run smoothly.

However, many rewards come with managing a successful restaurant business. Seeing your vision come to life and knowing that you are responsible for creating an enjoyable experience for your guests is an incredible feeling. Plus, owning and operating a successful business is certainly nothing to scoff at the financial stability!

What Is the Level of Management for a Restaurant?

The level of management for a restaurant can vary depending on the size and type of establishment. For a small restaurant, the owner may be the only manager. For a larger restaurant, there may be multiple levels of management, including assistant managers, general managers, and the executive chef.

The management level will also depend on the type of food served and the style of service. Fine dining restaurants will typically have more layers of management than family style dining restaurants. In general, though, most restaurants will have at least three levels of management: front-of-house, back-of-house, and upper management.

Restaurant Managing: Not As Easy As You Think

Restaurant management is not as easy as it seems. There are many things to consider when trying to run a successful restaurant. From the food, service, and finances, many pieces need to come together for a restaurant to be profitable and enjoyable for customers.

If you want to become a restaurateur or currently managing a restaurant, make sure you are aware of all these factors and work on improving them daily. With hard work and dedication, your restaurant can be a success!

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