Alipio Umiten IV

What Is Catering? | How to Start a Catering Business

Are you passionate about food and looking for a profitable venture? Starting a restaurant catering business could be the perfect opportunity to turn your passion into a business. With more people choosing outside catering services for various events such as weddings, birthdays, and corporate functions, there has never been a better time to enter the industry. In this blog post, we will discuss what is catering, the types of catering, how to start a catering business, and the essential steps you need to take to make it successful.

What Is Catering?

Catering is a service that provides food and beverages for events and special occasions. It usually involves delivering prepared meals to the event location but can also involve preparing meals at the event site. People often use catering services for weddings, corporate events, birthday parties, anniversaries, holiday gatherings, charity functions, conferences, and conventions. 

Catering provides various services such as menu selection, food preparation and presentation, beverage service, rental of linens and dishes, waitstaff, and bartenders. Many catering companies offer full-service planning assistance, including design consultation, floral arrangements, and entertainment. 

What Is a Catering Business?

A catering business is a type of food service business that specializes in preparing and serving food for special events, such as weddings, corporate functions, birthdays, anniversaries, or other gatherings. Catering services include planning the menu, providing the necessary equipment and staff to prepare and serve meals at an event venue, and clean-up afterward. 

Professional caterers also provide rental services for linens, dishes, and glassware. Catering businesses typically require a commercial kitchen or access to one to prepare the food items needed for an event. Additionally, some caterers use a fleet of mobile kitchens to transport pre-cooked foods to the event and serve directly from their mobile kitchens.

Types of Catering

Catering services come in various forms, each tailored to a specific type of event, occasion, or gathering. Here are four common types of catering and the events they are best suited for:

1. Corporate Catering

Corporate catering focuses on providing food and beverage services for business-related events such as meetings, conferences, seminars, and company parties. It often includes a wide range of menu options and can be either formal or informal, depending on the occasion. 

2. Wedding Catering

Wedding catering focuses on providing food and beverage services for weddings and related events such as rehearsal dinners, bridal showers, and engagement parties. It often includes a customized menu that reflects the couple’s tastes and preferences and may include specialty services such as cake cutting and table settings.

3. Social Event Catering

Social event catering focuses on providing food and beverage services for personal or social occasions such as birthdays, anniversaries, graduations, and other celebrations. It often includes various menu options that customers can customize to fit the event’s specific theme or style.

4. Concession Catering

Concession catering is a type of catering that focuses on providing food and beverage services for outdoor events, festivals, and fairs. It often includes portable food stands or trucks that serve popular and quick-to-prepare foods such as hot dogs, popcorn, and cotton candy.

How to Start a Catering Business

Starting a catering business requires more than just an interest in food and cooking. You will need to plan carefully, be prepared to work hard, and understand the legal requirements and financial considerations of running a business. Here are the steps to help you get started with your new catering business:

1. Decide What Type of Catering Business You Want to Start

The type of catering business you decide to start will determine the scope of your services and the size of your operation. There are many different types of catering, and depending on the type of business you decide to open, you may need different equipment, staff, and licenses. Consider your chosen specialty and the size of your market to determine what type of catering business will be most successful for you.

2. Conduct a SWOT Analysis

A SWOT analysis is a great tool to help you develop an overall picture of your catering business. This will include looking at the catering industry’s strengths, weaknesses, opportunities, and threats. You can look at different market segments to identify potential customers for your business and areas of opportunity and risk. Analyzing your competitors can also provide valuable insights into positioning your catering business in the market best. 

3. Identify Your Target Market

Before you can begin offering your catering services, you need to identify who your target market is. Consider the type of people and businesses who would be interested in your services. Do you want to cater mostly private events like weddings and birthdays? Or do you prefer to focus on corporate functions and large-scale events? Knowing your target market will help you make more informed decisions as you move forward.

4. Create a Business Plan

Once you have a clear idea of the type of catering business you want to start, it’s time to create a business plan. Your business plan should include your goals, target market, marketing strategies, financial projections, and staffing requirements. It’s also important to consider the legal and regulatory requirements for starting a catering business in your area.

5. Secure Funding for Your Business

Starting a catering business can require a significant upfront investment, especially if you need to purchase equipment or rent a commercial kitchen space. Explore funding options such as small business loans, grants, or investments from family and friends. It’s important to clearly understand your financial needs and how you plan to repay any loans or debts incurred by your business.

6. Obtain Licenses and Permits

Each state, county, and municipality has laws and requirements for catering businesses, so check with your local government about any applicable requirements. Additionally, depending on your business location and the type of catering services you provide, you may need to obtain certain licenses, permits, or certifications before starting your business, such as a temporary food service permit or a liquor license.

7. Secure a Location for Your Business and Kitchen Space

Depending on the type of catering business you're starting, you may need a commercial kitchen space or a location to store and prepare food. You may also need a space for equipment storage, office space, and a place to meet with clients. Consider your business needs and budget when choosing a location for your catering business.

8. Purchase Necessary Equipment and Supplies 

Once you have secured a location, you must purchase any necessary equipment and supplies for your catering business. This may include ovens, refrigerators, food prep tools, serving dishes, and linens. Consider your menu and the events you plan to cater when deciding what equipment and supplies you will need. Don’t forget to consider the cost of maintenance and repairs for your equipment.

9. Develop Menus and Pricing

Develop menus and pricing that align with your target market and the type of catering services you provide. Consider the cost of ingredients and labor, as well as the market rates for similar services in your area. 

Offering a range of customizable menu options can help attract a wider range of customers and ensure you provide tailored services to each event.

10. Build Your Team

Building a team for your catering business is important for delivering high-quality services and meeting customer demands. This may include hiring chefs, cooks, servers, bartenders, and other support staff. Consider the skills and experience required for each position and create job descriptions to attract qualified candidates. Additionally, be prepared to train your staff and provide ongoing support to ensure everyone is aligned with your business goals and values.

11. Develop a Marketing Strategy

Develop a comprehensive marketing strategy that includes online and offline methods to reach your target market. Use social media, email campaigns, and local advertising to promote your business.

12. Create a Website and Advertise Your Business

Advertise your catering business by creating a website that showcases your menus, services, and contact information. This is a great way to attract potential customers and establish a professional online presence.

13. Ensure Food Safety and Sanitation

Ensuring food safety and sanitation is critical to the success of your catering business. Develop and implement protocols for storing, handling, and serving TCS food to prevent foodborne illness. It's also important to stay up-to-date on any local and federal regulations related to food safety.

14. Network With Other Businesses

Consider networking with other catering and event planning businesses, like wedding venues, florists, and event planners. These connections can lead to referrals and opportunities for joint ventures, helping your catering business grow. 

Attend industry events and conferences, join professional organizations, and contact local businesses to build relationships and explore potential partnerships. Collaborating with other businesses can help expand your reach and attract new customers in the food and hospitality industry.

15. Create a Network of Vendors and Suppliers

Creating a network of vendors and suppliers is important for sourcing high-quality ingredients and supplies for your catering business. This may include building relationships with local farmers, specialty food distributors, and rental companies for restaurant equipment and décor. Having reliable vendors and suppliers can help you provide consistent and high-quality services to your clients.

17. Create a System for Tracking Events and Invoicing Customers

Set up a system to track all events, including their dates, menu items, and customer details. Generate invoices and receipts for each event to maintain accurate billing and record-keeping practices. Keep track of cash flow and monitor the financial performance of your business.

18. Continuously Evaluate and Improve

Continuously evaluate and improve your business by seeking feedback from customers and employees. Keep up-to-date with industry trends and adopt new technologies and practices as needed.

19. Plan for Growth

Plan for growth by anticipating and preparing for increasing demand for your services. Consider hiring additional staff, investing in new equipment, and expanding your service offerings as your business grows.

Following these steps will give you a comprehensive and structured approach to starting a successful catering business.

Frequently Asked Questions About What Is Catering

If you're new to the world of catering, you may be wondering about the purpose of catering, how it differs from food service, and which factors are most important for a successful catering business. Here are some frequently asked questions to help you better understand this industry.

What Is the Purpose of Catering?

The purpose of catering is to provide food and beverage services for special events, such as weddings, corporate functions, or parties. It involves planning, preparing, and delivering food and beverages for the event. Catering allows you to enjoy delicious meals without any hassle as it takes care of all the food-related details. It also helps create a memorable experience for your guests, as they can enjoy delicious food and drinks without having to worry about the preparation or clean-up.

What Is the Difference Between Catering and Food Service?

The main difference between catering and food service is how food is delivered and served. Catering involves preparing food off-site and having it delivered to the event or location. Foodservice is when food is prepared and served on-site at a restaurant or event venue. 

Which Is More Important for a Catering Business?

A catering business must focus on both qualities of food and efficient service delivery to succeed. Food quality is essential if a catering business wants to maintain customer satisfaction and repeat business. Without quality, customers will quickly move on to other services. However, efficient service delivery is also necessary for a catering business to stay profitable. Suppose a catering business lacks speed and efficiency in getting food to customers or setting up and cleaning up after an event. In that case, the business may lose money due to extended labor costs and lost bookings from unsatisfied customers. Therefore, both food and efficient service delivery qualities are essential for a catering business to succeed in the long run. 

Revolution Ordering: Your Catering Technology Partner

Ready to take your catering business to the next level? Look no further than Revolution Ordering’s Order One, the industry-leading direct digital restaurant ordering solution. Whether you’re looking to streamline on-premise ordering with QR codes, self ordering kiosks, and order/pay-at-table options or expand your off-premise capabilities with delivery, pickup, and catering, Revolution Ordering has you covered.

Book a demo today to see how we can help your catering business grow and thrive.