March 9, 2023
Alipio Umiten IV

Catering Software: All About Catering Management Software

Are you a catering business looking to streamline your operations? Catering management software can help! This software helps caterers manage their entire operation, from scheduling events and managing customer data to tracking inventory and sales. It's an invaluable tool for any catering business that wants to maximize efficiency and profitability. In this blog post, we'll look at the features of catering management software, how it works, and how it can benefit your business. So let's get started!

Catering Software

Catering software is a specialized type of business management software that helps catering companies manage their day-to-day operations. It can help book events, track sales, create menus, handle payments, and more. Catering software is designed to handle catering businesses' unique needs and helps make their operations more efficient. With the right software, businesses can streamline processes and improve customer satisfaction

What Is Catering Management Software?

Catering management software is a solution designed to streamline the operations of catering businesses. It helps with daily tasks such as scheduling, accounting, and client management. It also helps track customer data, inventory, and menus. Catering software can be used for anything from ordering supplies to tracking sales, creating invoices, and generating reports. It is a great way to automate processes and keep detailed records of all catering activities.

How Does Catering Management Software Work?

Catering management software is designed to streamline the catering process by automating various tasks, including menu planning, order taking, invoicing, and reporting. Here's how it typically works:

  1. Menu planning: The software allows caterers to create and manage menus, including recipes, ingredient lists, and pricing information.
  2. Order taking: The software allows customers to place orders online, by phone, or in person. The software can also track customer preferences, such as dietary restrictions and preferred menu items.
  3. Invoicing and billing: The software generates invoices and accepts payments from customers. It can also track outstanding payments and send payment reminders.
  4. Inventory management: The software can help caterers keep track of inventory levels, reorder supplies as needed, and manage waste.
  5. Event management: The software can help caterers manage events by tracking guest lists, managing seating arrangements, and coordinating with event planners and vendors.
  6. Reporting: The software generates reports on sales, expenses, inventory, and other metrics to help caterers make data-driven decisions.

Catering management software typically integrates with other business software, such as accounting software and point of sale systems, to create a seamless, end-to-end solution for catering businesses.

What to Look For In a Catering Management Software Solution

When deciding which catering management software solution is the right fit for your business, it's important to consider features such as: 

Event Management

Catering management software solutions should provide an effective way to track and manage events. Features like guest tracking, event timeline planning, and invoicing are essential. 

Menu and Inventory Management 

A good catering management software should enable you to easily track menu items, inventory levels, and pricing. This will help you ensure that you always have the necessary ingredients on hand for any event.

Reporting Tools

Catering management software solutions should offer comprehensive reporting tools to help you get an accurate picture of your business's performance. Reports such as profitability, event sales, and trends should be available.


The catering management software you choose should have multiple layers of security in place to protect your data from unauthorized access. Look for solutions that offer two-factor authentication and other security measures. 


Finding a catering management software solution that can easily integrate with other systems and services, such as payment processing and accounting, is important. This will help streamline processes and reduce manual effort. 

Customer Support

Ensure the catering management software offers excellent customer support, including technical assistance. You don't want to be stuck in a situation where you need help but can't get it. 

Considering these features, you'll be able to find the right catering management software solution for your business. It's essential to compare different systems and determine which one meets your needs and budget. With the right software, you can improve efficiency, accuracy, and customer satisfaction. 

The Benefits of Catering Management Software

Catering management software can provide numerous benefits for businesses in the food service industry. Some of these benefits include:

  1. Streamlined processes: Catering management software can help to streamline various processes such as order taking, menu planning, inventory management, and staff scheduling, reducing the time and effort required to manage these tasks manually.
  2. Improved accuracy: By automating processes and reducing the likelihood of human error, catering management software can help to improve the accuracy of orders, menus, and inventory management.
  3. Enhanced customer experience: Catering management software can help to provide a better customer experience by making it easier to take orders, customize menus, and provide accurate delivery and pickup times.
  4. Increased efficiency: With automated processes and real-time data, catering management software can help to increase efficiency and reduce waste, leading to cost savings and increased profits.
  5. Greater visibility: Catering management software can provide greater visibility into all aspects of the business, including order history, customer preferences, inventory levels, and sales data, helping businesses make more informed decisions.
  6. Better communication: With features such as automated email and text notifications, catering management software can help to improve communication between staff, customers, and vendors, reducing the likelihood of errors or miscommunications.
  7. Scalability: Catering management software can be scaled up or down depending on the needs of the business, making it a flexible and adaptable solution that can grow with the business.

Overall, catering management software can help to streamline operations, increase efficiency, and improve the customer experience, ultimately leading to increased profits and greater success for businesses in the food service industry.


Frequently Asked Questions About Catering Software

In this FAQ section, we will answer some of the most frequently asked questions about catering software so that you can make an informed decision when choosing a solution for your business.

What Is Sales and Catering Software?

Sales and catering software is a type of software designed to streamline the process of managing sales, customer services, and catering operations. The software can include features such as lead and prospect tracking, contact management, invoicing and billing, automatic follow-up emails, reporting tools, and more. It also integrates with other business applications such as calendars, customer relationship management (CRM) software, financials, or eCommerce systems. 

What Are the Uses of Sales and Catering Application Software?

Sales and catering application software can be used to automate sales and catering processes. It helps businesses track, manage, analyze and ultimately increase their sales and catering revenue. Sales and catering software can be used to track customer information, manage inventory, create sales forecasts, build reports, generate quotes and contracts, and even generate invoices. 

What Is the Best Software for Catering?

Many great software options are available for catering businesses, but the best one will ultimately depend on your specific needs and preferences. Some popular choices include:

  • Revolution Ordering: Revolution Ordering is a versatile software that offers an industry-leading direct digital ordering solution for restaurant guests, including on-premise options like QR code, kiosk, order/pay-at-table, as well as off-premise options like delivery, pickup, and catering. Its robust features and user-friendly interface make it an excellent choice for catering businesses looking to streamline their operations and offer a seamless customer experience.
  • Caterease: This software offers a wide range of features, including event scheduling, menu planning, and financial management tools.
  • Gather: This platform is designed specifically for the hospitality industry and offers features like online booking, contract management, and payment processing.
  • Total Party Planner: This all-in-one software includes tools for managing events, creating menus, tracking inventory, and generating invoices.

When choosing the best software for your catering business, consider your budget, the size and complexity of your operations, and the specific features and functionality you need. It's also good to read reviews and compare different options to find the software that best meets your needs.

Revolution Ordering